JOB: URGENT HIRE: Personal Assistant/ Secretary to the MD LOCATION: ABUJA

URGENT HIRE: Personal Assistant/ Secretary to the MD

LOCATION: ABUJA

Role Summary: To provide high quality personal and administrative assistance to the Managing Director to support the achievement of the wider company goals. 
To act on behalf of the Managing Director in his absence.

Roles and Responsibilities

PA/ Secretarial:

·       Provide a full range of confidential personal assistance to the Managing Director; 

·       Responsible for the execution of secretarial duties, management and organization of Managing Director’s office;

·       Compose and prepare correspondences, reports, memorandums, agendas and minutes of meetings;

·       Maintain strict confidentiality and interact professionally with all levels of management, staff and business associates;

·       Maintain good filing systems for smooth data retrieving;

·       Arrange meetings/conferences; prepare presentations and other related tasks.

·       Make travel arrangements for related local and overseas trip;

·       Convey, coordinate, supervise, pursue and follow up on the instructions by the Managing Director to the respective management staff;

·       To represent the MD to third parties internally and externally;

·         Liaisons with internal departments, subsidiaries, bankers, lawyers and government offices for the MD;

Office Manager:

·     Ensuring visitors are greeted and welcomed warmly;

·       Managing & booking meeting rooms;

·       Ensuring all provisions are in place for meetings;

·     Assisting with setting up workstations;

·     Ensuring all Health, Safety and Security procedures are adhered to;

·       To undertake other special assignments, ad-hoc functions and related duties as and when required by the Managing Director.

Qualification and Skills

·         First Degree in Social Sciences

·         Membership of Professional Organization will be an added advantage.

·         Minimum of 3 – 4 years’ experience

·         Excellent interpersonal skills

·         Exceptional communication skills – both written and verbal;

• Must be computer literate as well as proficient in the use of Microsoft office packages;

·         A good deal of common sense, etiquette and an ability to think on one’s feet;

• Maintain the strictest confidence of the MD and CEO at all times;

·         Excellent organisational skills;

·         Highly personable;

·         Excellent typing skills, speed and accuracy essential.

Other Specifications:

·         Candidate must be resident in Abuja and should be able to resume within short notice

·         Application closes on Monday, 29^th February, 2016.

·         All CVs must be sent with the Job Title as the subject to:financetreat@gmail.com